How to develop your professional network in Tokyo
So, there you are in Tokyo, looking for a job, starting your own business, or simply looking to expand your professional network. How are professional relationships in Japan? Which organizations can help you expand your network in Tokyo? Here is a practical guide (the advice below is valid elsewhere in Japan).
Professional relationships in Tokyo
Sometimes you don't really realize that your current relationships can lead you to the professional circles you are targeting.
Former colleagues
If you were working before moving to Japan, keep in touch with your existing professional network. The same advice applies if you have already worked in Japan. If you are still in your country, attend seminars and conferences about Japan. You can start building your network.
Alumni networks
Think of alumni directories, professors, student friends, etc. They, too, can become new contacts or help you reach the professional networks you are targeting.
Nomikai
In Japan, the “nomikai” is a social drinking event. It is very popular, especially in the professional world. Colleagues usually get together after work to have drinks. The nomikai is both popular and controversial. For some, it is a social constraint (one is “obliged” to attend due to fear of being seen as rude). For others, it is a way to socialize in a different way. In the nomikai, colleagues and superiors rub shoulders, but the respect for hierarchy remains. Be careful not to make any mistakes.
Informal relationships in Japan
Your hobbies can be an excellent career booster in Japan, especially in sports, cultural clubs, or even friend groups. Some people do not hesitate to join a famous club (a golf club, for example, is very popular in Japan) to approach the executives.
Social media in Japan
A recent survey by the Ministry of Internal Affairs and Communications revealed that LINE is the top SNS in Japan, with more than 96 million domestic users. Following closely is YouTube, which has over 71.2 million users; X (Twitter), which has over 66.5 million; and Instagram, which has over 66 million users.
So if you want to stay connected with Japanese people, opt for the popular SNS. Besides, Linkedin is a good one to look for work and learn from seniors.
Associations and institutions in Japan
Joining an association can open doors to professional networks in Japan.
“Femmes Au Japon (FAJ)”, for example, brings together French-speaking women who are employed, looking for work, entrepreneurs or planning to start a business in Japan. The association organizes workshops, conferences, and job search assistance to help women develop their networks and careers.
You may also consider other associations, such as the Women in Finance Association, EO Tokyo Metropolitan, Zenkyukyo, or Japan Telework Association (the last two websites are in Japanese), and the foreign Chambers of Commerce. Don't forget the industry-specific groups and associations: automotive, engineering, medical, robotics, research, etc.
Professional events in Japan
It is a good thing to regularly attend events organized in Japan by professional associations and organizations. It is an excellent opportunity to make yourself known and to exchange with professionals. Do the same if your company organizes its own professional events.
Business cards in Japan
A business card (meishi) is your most important communication tool during networking in Japan. Make sure you know how to handle it to make the best impression.
Creating your business card
Create a bilingual card written in Japanese and Latin alphabet.
You will most likely find two types of business cards in Japan:
- The two-sided card with one language for each side (our names and surnames will be written in katakanas);
- The front side card with both the Japanese/Latin alphabet translation.
Handing out your business card
In Japan, when you hand over something that needs to be read, you need to present the document to the other person in the proper reading direction for them, hence upside down for you. This way, they can easily read what you are giving. Hold the document with both hands without putting your thumbs on any written area.
The same goes for the business card. Hold it with both hands, avoiding the written areas. Bow slightly as you hand out your card. The other person will do the same to give you his or hers. When receiving a business card, keep it in your hand for a few seconds while briefly taking a look at it. This is a sign of respect. Put it in your cardholder. Do not drop it. Practice so that you're ready when the time comes.
Extra tips for developing your professional network in Japan
It's all about word-of-mouth in Japan. Even if you think your circle is small and not of high value, keep it active. One person in your small circle may know another person who is a bit higher up the ladder, who in turn may know another person who can get you into your target circle.
Take care of your appearance and demeanor, even for a small job (baito). Keep good relations with your former colleagues and managers.
Be patient. Building a professional network takes time in Japan, as anywhere else. Believe in your abilities and move forward. Speak Japanese and learn business Japanese.
Useful links:
Social media
Associations
For Empowering Women in Japan (FEW Japan)
Professional events in Japan
JETRO (Japanese External Trade Organization)
Other events
