Senior Document Controller

Job Title: Senior Document Controller

Job Summary: The Senior Document Controller will be responsible for managing and overseeing document control activities for the organization. This includes implementing document control processes, ensuring compliance with regulatory and internal standards, maintaining high levels of organization, and providing guidance and support to other team members. The role requires excellent attention to detail, strong organizational skills, and the ability to collaborate effectively with various departments.

Key Responsibilities:

1. Document Management:

Manage and maintain document control systems, ensuring documents are accurately stored, accessible, and version-controlled.

Develop, implement, and continuously improve document control processes and systems in line with industry standards.

2. Compliance and Quality Assurance:

Ensure all documents adhere to internal and external standards, including ISO or regulatory requirements as applicable.

Conduct regular audits to maintain the quality and integrity of document management systems.

Coordinate with quality assurance and compliance teams to ensure all documentation meets the organization's standards.

3. Team Coordination:

Supervise and provide guidance to junior document controllers and other team members on document control best practices.

Train staff on document management systems and ensure adherence to established procedures.

Collaborate with project managers, engineers, and other departments to support documentation needs across projects.

4. Archiving and Retrieval:

Oversee the secure storage and retrieval of documentation, both digital and physical.

Implement archiving policies and manage the lifecycle of documents from creation through archival and disposal.

5. Reporting:

Generate and analyze reports on document control activities, tracking issues, and suggesting improvements.

Report on the status of documentation across projects, highlighting any delays or discrepancies.