Bid Support Associate

We're looking for a detail-oriented and efficient professional to assist with the bid process, from administrative support to proposal submission. In this role, you'll ensure the timely submission of high-quality proposals that meet client requirements, manage bids and resources effectively, and ensure compliance with all requirements and guidelines. You will also assist with other sales administration duties as needed.

Role Objectives

• Provide comprehensive support throughout the bid process, from identifying potential opportunities to submitting final proposals.
• Facilitate the development of bid strategies that are in harmony with organizational objectives and client needs.
• Liaise with cross-functional teams to ensure a cohesive approach to bid preparation.
• Oversee the bid timeline, guaranteeing punctual and superior submissions.
• Keep meticulous records of bid documents, ensuring accuracy and completeness.
• Uphold strict adherence to client specifications, regulatory demands, and industry benchmarks.
• Analyse bid outcomes to pinpoint enhancement opportunities.

Your Tasks

• Monitor active bids, maintaining oversight from the initial request to final decision.
• Effectively contribute to the completion of all necessary documentation for proposal submission.
• Support the Bid Team by providing competitive pricing insights.
• Participate in bid review sessions and contribute to the refinement of bid strategies.
• Coordinate and ensure bid proposals meet all regulatory requirements.
• Keep track of bid performance indicators and conduct thorough post-bid evaluations.
• Proactively address any concerns to foster client trust and satisfaction.
• Address issues and concerns proactively to maintain client satisfaction.
• Engage with internal and external teams to ensure seamless execution and client contentment.
• Organize and manage opportunity folders on SharePoint and maintain the Bid Board.
• Perform additional duties as needed to support the bid administration and submission process.

Preferred Skills and Qualifications

• Strong project management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple bids concurrently.
• Exceptional organizational and time management skills.
• Excellent analytical and problem-solving skills to evaluate bid opportunities and devise winning strategies.
• Superior written and verbal communication skills, with the ability to articulate complex information clearly.
• Proficiency of working in tools like MS Word, MS PowerPoint, MS Excel and MS Visio.

Education/Experience

• Prior experience in Project Management.
• Solid IT background (good technical understanding of Systems, Application Solutions, Cloud infrastructure etc., including emerging technologies like AI).
• 4-year Engineering College Degree with minimum 4-5 years of relevant business experience.

Interested applicants meeting the above-mentioned criteria should send their resume to: hr@kulana.net