Personal Assistant/ Secretary/ Executive Assistant

Role involving managing schedules, handling correspondence, coordinating meetings, and performing various tasks to ensure the executive's day-to-day activities run smoothly.

Key Responsibilities:

Administrative Support:

Manage and maintain executive's calendar, schedule meetings, and appointments.

Handle correspondence, including emails, letters, and phone calls, often on behalf of the executive.

Prepare and edit documents, reports, and presentations.

Meeting Coordination:

Organize and coordinate meetings, including booking venues, arranging catering, and preparing meeting materials.

Take minutes during meetings and follow up on action items.

Travel Arrangements:

Arrange travel, including flights, accommodation, transportation, and itineraries.

Prepare travel expense reports and ensure timely reimbursement.

Communication:

Serve as the primary point of contact between the executive and internal/external stakeholders.

Communicate on behalf of the executive, ensuring messages are conveyed accurately and efficiently.

Project Management:

Assist with special projects and initiatives as needed.

Conduct research, compile data, and prepare reports for executive review.

Office Management:

Oversee office supplies and equipment, ensuring they are well-stocked and maintained.

Manage filing systems, both electronic and physical, ensuring documents are organized and easily accessible.

Confidentiality:

Handle sensitive information with discretion and maintain confidentiality at all times.