The paperwork is the bane of our existence. It is the reason that Princess Nora University teachers actually cry at work. Management knows it, but they don't care. They just keep adding more paperwork.
A great example of the paperwork craziness is the MEDICAL NOTES PROCEDURE FOR ABSENCES. We do this for every medical note absence. We have 300 students in 6 classes and get maybe 25 medical notes per week for these absences.
Please be informed of the procedure/ policy for keeping and documenting English students' students’ absence:
· The teacher has to take the student’s medical or personal excuse(s) – make sure you take a copy, not the original, from students. (STUDENT HAS TO GO BACK AND MAKE A COPY IF IT IS AN ORIGINAL AND THEN BRING IT TO YOU ON ANOTHER DAY. YOU MAKE ANOTHER COPY YOURSELF FOR YOUR OWN RECORDS IF YOU WANT IT- THOUGH YOU HAVE NO COPIER OR PRINTER)
· Remember to write your name, the section, the students’ name as well as her ID on the back. (YOU MUST LOOK THE ID IN A LIST OF 300 NAMES IF THE STUDENT DOESN'T REMEMBER HER ID OR REMEMBER TO WRITE IT, WHICH THEY USUALLY DON'T. STUDENTS CAN NEVER BE BOTHERED TO WRITE DOWN THEIR ID NUMBERS. JUST THIS PART TAKES AT LEAST 2 MINUTES PER NOTE, 25 PER WEEK)
· Hand them to H... or M... to check if it is valid or not. (THIS IS IN ANOTHER BUILDING 20 MINUTES AWAY AT LEAST.)
· We will send you an email to confirm and then you can change the CMA. (FOR EACH MEDICAL NOTE - ABOUT 20 PER WEEK.ALSO THE DATES ARE OFTEN HIJRI OR IN ARABIC, SO YOU WILL NEED TO DECIPHER THIS AND FIGURE IT OUT YOURSELF AND THEN WRITE IT DOWN YOURSELF - FOR 20 ABSENCES PER WEEK. THERE IS NO ONE TO HELP YOU AND NO ONE WHO WANTS TO)
· Mark her present in the case that the excuse(s) is valid. (GO BACK AND DO THIS ON A SPREADSHEET THAT HAS 300 NAMES ON IT AND MAKE THE CHANGE FOR EACH DATE. THERE ARE NO DATES ON THE SPREADSHEET, SO YOU HAVE TO KEEP TRACK OF THE DATES ON YOUR OWN FOR EACH AND EVERY CLASS DAY. AND THERE ARE NO SECRETARIES TO DO ANY OF THIS)
· H... or M... will keep the copy in a binder organized by teacher for archiving purposes. (SO IF YOU NEED IT OR WANT TO ADD TO IT, YOU WILL HAVE TO MAKE THE 20 MINUTE TREK TO THE OFFICE TO DO THIS, AFTER TEACHING 18 HOURS AND DOING GRADING AND DAILY& WEEKLY & MONTHLY ATTENDANCE PAPERWORK)
This is all absolutely true and not fantasy. This is why we have 10 hours of paperwork at home. This is why 7 teachers quit this year. This is why we all fantasize about quitting. This is what happens when you come to teach English in Saudi Arabia. This is what happens at PNU, the largest women's university in the world.